Active â€“ Sobriety, Friendship and Peace (Active)
SECTION ONE â€“ AIMS AND PURPOSES
Article 1 â€“ Aim
The aim of Active â€“ sobriety, friendship and peace, hereinafter referred to as "Active", is to promote the ideals and objectives of IOGT International, of which Active forms and independent part, among young people in Europe and in its activities to further the IOGT International Platform.
Article 2 â€“ Purposes and instruments
Active forms a compilation of young people, who lead a life free from alcohol and other drugs and accept and work for the ideals and objectives of IOGT International.
Active stimulates young people to recognise the need for international co-operation, mutual understanding and equality through personal contact and educational activities.
Active functions as a platform for the mutual exchange of cultural and social ideas, creativity and experience.
Active strongly supports the right of diversity, self-expression and liberty for peoples and individuals. To do so, Active promotes an alcohol and drug-free lifestyle as a preferable way of living.
Active recognises the Declaration of Human Rights adopted by the United Nations as one of the bases for all its activities.
All Active events are free from nicotine, as well as from alcohol and other drugs.
SECTION TWO â€“ MEMBERSHIP
Article 1 â€“ Preconditions and Structure
Active forms a federation of European national youth and junior organisations or associations, sharing the aims and purposes of Active as outlined in Section 1.
Membership in Active presupposes membership in IOGT International.
Local and regional branches can affiliate with Active only through their recognised national organisations, if existing. Where no such organisation exists, local and regional branches may be directly affiliated with Active.
Article 2 â€“ Types of Membership
There are two types of memberships in Active: full membership and associate membership.
Full membership of Active may be granted to youth or junior organisations or associations that accept the IOGT International Platform and commit themselves to make it a condition for membership, i.e. all their individual members live free from alcohol and other drugs.
Youth or junior organisations or associations which are in general agreement with the main principles of the IOGT International Platform, but do not meet all requirements for full membership, can be granted associate membership. They have restricted rights, and only members who individually commit themselves to the IOGT International Platform are eligible for offices within Active.
Article 3 â€“ Admission of New Member Organisations
Membership has to be granted by the Congress by a two-thirds majority, and ratified by the IOGT International Congress.
Application for membership has to be sent to the president and to the secretary general of Active in writing at least three months prior to the start of the Congress. The application must include an English translation of the applying organisationâ€™s constitution.
References from all member organisations already existing in the country of the applicant should be requested and considered.
Article 4 â€“ Pro Tempore Membership
When the Congress is not in session, full or associate membership in Active can be granted pro tempore by the Board, requiring a two-thirds majority vote of all its members. Such membership is to be confirmed by a two-thirds majority at the following Congress and ratified as outlined in Section 2, Article 3.
Article 5 â€“ Membership Fees
All member organisations shall pay a membership fee, subject to decision by the Congress.
Membership fees shall be shared between Active and IOGT International at a negotiated rate.
Article 6 â€“ Termination of Membership
Termination of Active membership has to be reported in writing by the organisationâ€™s executive body to the Board.
The Board can pro tempore exclude organisations that do not work in accordance with the principles and the Constitution of Active, or which do not fulfil their duties as outlined in this Constitution. Such a decision requires a two-thirds majority vote of all board members and approval by a two-thirds majority at the following Congress.
The Congress may terminate an organisationâ€™s membership by a two-third majority if the organisation has not paid its membership fees for the period since the last Congress.
SECTION THREE - GENERAL REGULATIONS
Article 1 â€“ Official Language
The official language of Active is English.
Article 2 â€“ Legal Domicile
The legal domicile of Active is decided by the Congress, and shall be the place of the Active office if not otherwise decided by the Congress.
Article 3 â€“ Working Year
The working year of Active is the calendar year.
Article 4 â€“ Fiscal Year
The fiscal year of Active is the calendar year.
Article 5 â€“ Congress Period
The congress period of Active shall commence on January 1st in the year of the Congress and shall end on December 31st of the year before the next Congress.
Article 6 â€“ Voting Procedures
A simple majority is considered to be reached when more votes are cast in favour than against, i.e. abstentions, blank ballot papers and invalid votes are not counted as votes cast. If there is a tied vote there shall be a new vote. If there is still a tied vote, the vote shall be decided by drawing lots. In case of a tied vote in a board decision, the President has an extra vote to ensure a majority vote. In case the President will not make use of the extra vote, the matter is decided by drawing lots.
A qualified majority is considered to be reached when at least the required percentage of votes present has voted in favour.
If there is no other specification in this constitution, decisions are reached by simple majority.
Elections are won by the candidate(s) with the most votes. If there is a tied election there should be a new election. If there is still a tied election, the election shall be decided by drawing lots. Elections should be conducted as secret ballots if demanded by at least one delegate.
SECTION FOUR â€“ THE ACTIVE CONGRESS
Article 1 â€“ Functions of the Congress
The Congress is the highest authority of Active and possesses jurisdiction over the entire organisation. The Congress is a representative body consisting of delegates elected by the member organisations at such time and in such manner as may be laid down in their constitutions.
The Congress can elect officers or ad hoc committees other than those outlined in this Constitution for a stated period of time.
The Congress shall decide upon the budget for the congress period.
Article 2 â€“ Convening the Congress
The ordinary Congress shall meet in Europe every other year during summer at a time and venue decided by the previous Congress, preferably immediately prior to the IOGT International World Congress.
The Congress shall be convened by the Board by notice given to each of the member organisations. The notice shall be in writing and include the time and venue for the Congress, an agenda and a list of how many delegates each member organisation is entitled to.
Such notice shall be given no later than six months prior to the opening of the Congress.
All the congress documents, including a copy of the constitution and the auditor's report shall be distributed to the organisations two months prior to the opening of the Congress.
The Congress may meet in an extraordinary session when at least five board members or one third of the full member organisations have requested so in writing. Notice shall be given one month prior to the opening of the extraordinary congress along with the final agenda for the meeting, i.e. no other issues than stated in the agenda shall be transacted at that session.
Article 3 â€“ Representation
All individual members of all the member organisations are permitted to attend the Congress, to speak, and to be elected for office or committees of the Congress. Limitations from section 2, article 2 apply.
Each full member organisation shall be entitled to elect congress delegates according to the following rules:
up to 500 members 2 delegates
501-1000 members 3 delegates
more than 1000 members 4 delegates
The basis for the representation should be the number of members as of December 31st of the year before the Congress as stated in the annual report of the organisations.
Full member organisations which have not paid their membership fee to Active until the 31st of December of the previous year and in a congress year before the opening of the Congress lose their voting rights in Congress.
Delegates from full member organisations have one vote each. The Congress may upon request grant an organisation the right to cumulate its voting power on one or more of its delegates.
Associate member organisations are entitled to one representative each. Representatives from associated member organisations have no voting rights.
Members of the Board can be elected as delegates of their member organisation. However, they are not entitled to vote in matters dealing with their own reports and accounts or in elections.
Notice of elected delegates and substitutes shall be submitted to the Board no later than one month prior to the opening of the Congress. If the reasons given for not submitting the names of delegates in time are not accepted by the Congress, the organisation concerned loses its voting power.
Active shall not be responsible for any costs connected with representation from the member organisations.
Article 4 â€“ Congress Agenda
The Congress shall handle the following items:
3. Approval of the Convening of the Congress
4. Approval of the Congress Procedure
5. Election of Sessional Officers
5.a Two chairpersons
5.b Two secretaries
5.c Two signers of the minutes
5.d Two vote counters
5.e Editorial committee consisting of up to three members
6. Approval of the Agenda
7. Admission of New Member Organisations
8. Election of Congressional Committees
9. Report from the Board
10. Financial Report and Auditorsâ€™ Report
11. Reports from Regional Officers
12. Proposals, Motions etc.
13. Plan of Action
14. Membership Fees
16. Statements from the Congress
17. Election of Board, Officers and Auditors
17.c Internal Auditors
17.d Professional auditors
18. Election of Nomination Committee
19. Authority to operate Active Accounts
20. Legal Domicile for Active
21. Time and Venue for the Next Congress
Article 5 â€“ Congress Procedures
Full member organisations or the Board can submit motions, proposals or other items for consideration by the Congress. Ad hoc committees and officers given mandate by the Congress can only submit motions and proposals concerning their field of action.
All of the above documents shall be submitted to the Board, not later than three months prior to the opening of the Congress.
Half of the nominated votes must be present to form a quorum of the Congress.
On proposal from the Board, the Congress can delegate items on the agenda to congressional committees.
After each session of the Congress, ordinary as well as extraordinary sessions, the Board shall publish the minutes to member organisations and officers within six months.
Article 6 â€“ Nomination Committee
The Congress shall elect three member organisations to appoint three members of the Nomination Committee no later than one year before the Congress. These names should be distributed to all member organisations immediately after the appointment. The duty of the Nomination Committee is to submit proposals for the election of Sessional officers, the Board and the internal Auditors. Their proposal should be sent to the member organisations along with the congress documents.
SECTION FIVE â€“ THE ACTIVE BOARD AND OFFICERS
Article 1 â€“ Functions of the Board
The Board is the supreme authority of Active when the Congress is not in session, and the Board has the power to act on all matters not assigned to other bodies by this Constitution.
The Board can elect officers or ad hoc committees other than those outlined in this Constitution for the time until the next Congress.
Article 2 â€“ Composition of the Board
The Board consists of the following nine members:
b) Vice President
f) Five Consultative Members
Vacancies in the Board shall be filled pro tempore until the next Congress. Pro tempore board members shall be elected by the board.
Article 3 â€“ Procedures of the Board
At least five board members are required to form a quorum at board meetings.
A board meeting can be convened by the President or by at least three board members. There shall be at least one board meeting every year.
The Board shall appoint a Secretary General who carries the responsibility for the function of the office and has a right to act as a legal representative of the Active under the supervision of the board.
Article 4 â€“ Budget
The Board shall submit a budget to the Congress for the coming congressional period based on anticipated fees, contributions and expenditures.
SECTION SIX â€“ ADOPTION AND AMENDMENTS
Article 1 â€“ Appeals
All questions or disagreements concerning the transgression or the interpretation of this Constitution shall be handled by the Board, with reference to the original English text. The decision of the board shall be in force until the next session of the Congress.
In regards to all such disagreements under this Constitution, the Constitution of IOGT International shall be applicable.
Article 2 â€“ Dissolution of Active
Active cannot be dissolved as long at least five full member organisations based in at least five different countries are willing to continue as members.
The decision to dissolve Active can be taken by an ordinary or an extraordinary congress with at least a two-thirds majority. The proposal for dissolution has to be communicated to all member organisations at least three months before the congress session.
The dissolving Congress shall decide on the disposal of the Active assets and property in line with the aim and purposes of Active and the IOGT International Platform.
Article 3 â€“ Alteration of the Constitution
The alteration of this constitution requires a two-thirdsâ€™ majority of the Congress.
Article 4 â€“ Salvatory clause
Should any part of this constitution be or become invalid for any reason, it is to be replaced by the next congress with a corresponding text, which is valid and equivalent to the intended meaning. The rest of the constitution shall remain unaffected and valid.
Article 5 â€“ Enactment
This Constitution was adopted by Activeâ€™s (then: EGTYFâ€™s) founding Congress on July 14th 1990 in Copenhagen, Denmark and put into force on July 15th 1990. Parts of the Constitution were altered at the Congresses in Turku, Finland in 1992, TĂłrshavn, Faroe Islands in 1996, Ă–stersund, Sweden in 1998, Fiesch, Switzerland in 2000, Botnhamn, Norway in 2002, BystrĂˇ, Slovak Republic in 2004, MĂĽnchenstein, Switzerland in 2006, and Ransberg, Sweden in 2008.
After a general revision, the present version of the Constitution was adopted by the 12th Ordinary Active Congress in Val MĂĽstair, Switzerland, on July 31st 2014 and is set into force at August 1st 2014.